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|What is Office 365?|
DEPENDING ON YOUR point of view, this can be a big or small question - and one that many non-techies have trouble visualising.
Let's jump in with an overview.
Office for the way you work today
According to the folks at Microsoft, Office 365 gives you the familiarity and power of Office with the flexibility of the cloud. With Office in the cloud, your applications and files are with you wherever you go, whether you're working offline at your desktop, online, or on one of your devices. Edit files at your PC, Mac or tablet. Join an online meeting from your phone. What you need is accessible from anywhere, right up front, and always up to date.
Get the Desktop version too
Many Office 365 plans include the latest desktop version of Office, so you can work offline or online. A lot of them allow each user to run five “instances” of Office. This could be on the desktop PC, home PC, laptop, iPad and still have one to spare! However, what you CAN'T do is share these five instances amongst your employees or coworkers. Mind you, the monthly subscription price is pretty low, so there's not a lot of incentive to try and rort the system.
Move Exchange email to the cloud
Let's face it. For most businesses, running their own Exchange server can be a harrowing experience. If you don't have access to the skills needed to administer it properly reliability will inevitably fall. And migrating to a new server every 3-5 years is both costly and disruptive. Office 365 alleviates this by providing a cloud based Exchange server - no hardware upgrades are required - and the Exchange software is constantly maintained ensuring extremely high reliability and availability.
Cloud based document storage
For most plans, Office 365 provides two tools to securely store and share files and documents: SharePoint can deliver workspaces with customisable security settings of your organisation and individual teams. OneDrive for Business gives each user a huge 1 terabyte of storage that they can access anywhere and syncs with their PC. OneDrive also let's users easily share files internally and externally and control who can see and edit them.
Wrapping it up