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|The 4 most used IT tools to increase your efficiency:|
Anyone who has ever worked in an office environment knows just how important the effective use of IT tools can be. IT tools can not only help make your working life a lot easier, they can be essential if you want to keep up with the ever changing world of business. The problem is, there are so many IT tools out there these days it is hard to know what will work for you and what won’t. The following four are some of the most commonly used- if you aren’t already using them, you should definitely consider bringing them on board in your business.
1. Electronic calendar: If you are still using note pads, sticky notes or file-a-fax to make your lists or plan your week. It is definitely time to upgrade. An electronic calendar allows you to put all of your appointments, tasks, notes and meetings into the calendar which can then sync with your phone and tablet and allow you to be on top of tasks- wherever you are.
2. File Sharing Software: Cloud based solutions are becoming more and more popular when it comes to sharing work and files within an office environment. This way, when someone needs to access a file on someone else’s computer, all it takes is to enter the cloud and access the file. There are a lot of companies offering cloud solutions at the moment, so be sure to choose the right one before you dive into a decision just for fear of not being up to date with technology.
3. Scanner: Even though a scanner seems like it wouldn’t be that helpful, and maybe seems a bit out-dated, but they are still essential tools for those offices striving to minimise paper usage. Going paperless (as much as possible) is a really great idea in today’s world- not only for environmental reasons. Keeping scanned copies of documents neatly filed online is a great way to keep backups as well as being nice to the environment!
4. Go wireless: Get rid of those millions of tangled cords lying around the office that always seem to be in the way. Not only does it help make the office look neater, it is convenient for those with smart phones, tablets and for people who may come to visit the office or assist when giving presentations.